Sample Document Retention Policy
In order to ensure compliance with federal and state laws and regulations — including 18 U.S.C. 1519 and the Sarbanes-Oxley Act – it is strongly recommended that chapters or councils with staff (or those large enough to be required to file a Form 990) adopt a formal document retention policy. Many chapters and councils could benefit from such a policy in order to prohibit criminal destruction, alteration or cover-up of records; eliminate accidental or innocent destruction of records; as well as facilitate chapter or council operations by promoting efficiency and freeing up valuable storage space.